Fireflies AI
A meeting assistant for searchable transcripts, recaps, and follow-up tasks.
What to know before choosing
Good fit
Teams that search meeting records and route reviewed summaries into follow-up work.
Limits and trade-offs
Free storage is a total per-seat allowance, not a monthly reset. Desktop Take Notes does not save replayable media.
Plans and free allowances
The Free plan lists 400 minutes of total storage per seat. Transcript and media downloads require a paid plan.
Evidence
Official plans ↗ (reviewed 2026-10-15), Official Free storage and AI-credit limits ↗ (reviewed 2026-10-15), Official recording notice controls ↗ (reviewed 2026-10-15), Official exports and downloads ↗ (reviewed 2026-10-15), Official desktop capture output ↗ (reviewed 2026-10-15)
Official product, plan, and help pages reviewed; no authenticated product test. Last source review is not a date of product testing.
A closer look at Fireflies AI
Fireflies organizes captured meetings into searchable transcripts, summaries, and follow-up material. It can suit teams with recurring calls, but free storage is finite and capture mode matters: desktop Take Notes may not create a replayable recording.
Editorial guidance based on published documentation. The workflow below is a suggested starting point, not a measured product result.
When to choose Fireflies AI
- A team needs to search past conversations for decisions or assigned follow-up.
- A project lead wants a recap and transcript export for a meeting record.
When to choose something else
- A user expects the free storage cap to renew monthly.
- A team needs media downloads while using a plan that restricts downloads.
A practical starting workflow
- Choose bot capture or desktop Take Notes based on whether replayable media is required.
- Notify attendees and apply disclosure settings.
- Review transcript and summary for names, decisions, and sensitive details.
- Export only after checking plan access and the required format.
- Limit link access and retain or delete records under team policy.
Check before committing
- Free storage is a total per-seat cap, not a monthly reset.
- AI credits and access depend on plan and signup path; verify current account limits.
- Desktop Take Notes saves transcript and summary rather than replayable media.
Common questions
Does free storage reset monthly?
The Free article describes 400 minutes of total storage per seat, not a monthly-reset allowance.
Can I download a transcript or recording on Free?
The download guide says downloads require a paid plan and lists transcript and media formats.
Does desktop Take Notes save audio?
The help article says desktop Take Notes saves text outputs, not replayable audio or video.
How should I notify participants?
Use disclosure controls and inform attendees directly as needed under the meeting host's rules.
Is Free transcription unlimited by default?
The current Free help page lists three meeting transcriptions by default and says enabling Auto Join unlocks unlimited transcription for supported meetings. Review that calendar-access choice and the storage and AI limits before enabling it.
Compare approaches for this task
- Fathom — People who want to review and share summaries from supported online meetings.
- MeetGeek — Teams that want meeting notes with configurable sharing and retention practices.
- Notta — People who need transcripts, then export or share reviewed records.