Fireflies.ai vs Fathom
Team analytics vs individual free tier — pick by team size. Fireflies (Free; Pro $10/seat/mo on annual billing ($18 monthly); Business $19/seat/mo on annual billing ($29 monthly)) offers transcription on all tiers — on Free, three meeting transcriptions by default, with Auto Join unlocking unlimited transcription for supported meetings and recordings — plus conversation intelligence, CRM sync, and AskFred search across meeting history — built for sales teams. Fathom (Free with unlimited recordings and transcription, 5 advanced summaries/mo; Premium $20/user/mo) suits individuals and small teams on Zoom/Meet/Teams. Solo: Fathom. Sales org: Fireflies. There is no measured quality winner in this review.
| Decision point | Fireflies AI | Fathom |
|---|---|---|
| Best suited to | Teams that search meeting records and route reviewed summaries into follow-up work. | People who want to review and share summaries from supported online meetings. |
| Plans and cost | Free is available, with limited AI summaries. The pricing page lists 400 minutes of storage per team, while the Free-plan help page says per seat; the account-level unit remains unresolved. Pro or higher is required for downloads of transcripts, summaries and recordings. | Fathom lists a free plan with unlimited recordings and transcriptions. Check the official plan page for current paid features and eligibility. |
| Limitations | Official pages disagree on the Free storage unit: the pricing page says 400 minutes per team, while the Free-plan help article says per seat. Confirm the account entitlement. Storage is a finite capacity, not a monthly refill. Desktop Take Notes does not save replayable media. | Platform and meeting-type support is bounded. Transcripts are copied rather than downloaded directly, and consent-email behavior is conditional. |
Use the same input
Connect each to your calendar for one week of meetings, then compare the free tier's limits, the quality of auto-summaries, and what the cheapest plan that covers your whole team costs.
What a successful result must preserve
One week of real meetings must be captured, summarized, and searchable at a per-seat cost the team accepts.
Evidence and test status
Pricing and feature comparison based on publicly available information. Fireflies.ai prices (Free $0 (three meeting transcriptions by default, with Auto Join unlocking unlimited transcription for supported meetings and recordings; 400 minutes of storage with the unit unconfirmed across official pages; 20 one-time AI credits per seat); Pro $10/seat/mo annual ($18 monthly, 8,000 min storage/seat); Business $19/seat/mo annual ($29 monthly, unlimited storage, conversation intelligence, CRM); Enterprise $39/seat/mo annual; AI credits for advanced features metered by plan (Free 20 one-time per seat; Pro 20; Business 30; Enterprise 50)) and Fathom prices (Free $0 (unlimited recordings and transcription, 5 advanced summaries/mo); Premium $20/user/mo ($16/mo annual); Team $19/user/mo ($15/mo annual, 2-user minimum); Business $34/user/mo ($25/mo annual, CRM field sync); all paid plans carry a 90-day money-back guarantee) come from the vendors' official pricing pages and reputable pricing trackers, re-checked 2026-10-24. We did not run a scored comparison; no quality ranking is claimed.
- Fireflies AI — Official plans ↗ (reviewed 2026-10-25), Official Free storage and AI-credit limits ↗ (reviewed 2026-10-25), Official recording notice controls ↗ (reviewed 2026-10-15), Official exports and downloads ↗ (reviewed 2026-10-15), Official desktop capture output ↗ (reviewed 2026-10-15)
- Fathom — Official plan details ↗ (reviewed 2026-10-15), Official transcript copy guidance ↗ (reviewed 2026-10-15), Official consent-email behavior ↗ (reviewed 2026-10-15), Official supported platforms and meeting types ↗ (reviewed 2026-10-15)