VoiceCap
An AI meeting notetaker in your language, with summaries, decisions, and searchable archives.
At a glance
Free + paid · Source review 2026-11-04- Price & billing
Prices in EUR, with VAT added where stated. Free €0 forever with 300 minutes. Pro €29 plus VAT per capture seat per month with 1,000 minutes per seat each month. Business €49 plus VAT per capture seat per month with unlimited recording and transcription. Viewers are free on every plan.
- Free allowance
Free €0 forever with 300 minutes. Viewers are free on every plan.
- Best suited to
Teams that need a searchable company memory of meetings, since meetings sort themselves into projects, search covers transcripts, summaries, and decisions, and every hit links to the second it was said.; EU and GDPR-conscious teams, since VoiceCap is an EU company with EU data storage and GDPR compliance, and does not train on your data.
Fit is editorial guidance, not a measured result.- Platforms
Access: not separately verified. Operating systems not separately verified.
Published-source facts and editorial guidance. No product test is implied. Confirm current conditions before purchase.
No product screenshot is claimed for this listing. Use the official website ↗ to inspect the current interface.
What to know before choosing
Good fit
Teams that need a searchable company memory of meetings, since meetings sort themselves into projects, search covers transcripts, summaries, and decisions, and every hit links to the second it was said.; EU and GDPR-conscious teams, since VoiceCap is an EU company with EU data storage and GDPR compliance, and does not train on your data.
Limits and trade-offs
Free-tier users who need more than 300 minutes, since Free lists 300 minutes to record and see what VoiceCap does with them.; Users who need SSO and SAML, SCIM provisioning, or configurable retention today, since those are listed as on the roadmap for Business workspaces, not built yet.
Plans and free allowances
Prices in EUR, with VAT added where stated. Free €0 forever with 300 minutes. Pro €29 plus VAT per capture seat per month with 1,000 minutes per seat each month. Business €49 plus VAT per capture seat per month with unlimited recording and transcription. Viewers are free on every plan.
Evidence
homepage ↗ (reviewed 2026-11-04), pricing ↗ (reviewed 2026-11-04)
Official published documentation reviewed; not a product test
Dates: Last reviewed 2026-11-04. Last reviewed is the latest source or editorial review date; it is not a content-change date.
A closer look at VoiceCap
VoiceCap is the AI notetaker for meetings in your language. Record in the room with any device or let the notetaker join Zoom, Google Meet, Microsoft Teams, or Webex calls automatically, then get transcripts with speaker separation, summaries, decisions, and action items, all searchable across your archive, stored in the EU, with no training on your data.
Editorial guidance based on published documentation. The workflow below is a suggested starting point, not a measured product result.
When to choose VoiceCap
- Teams that need a searchable company memory of meetings, since meetings sort themselves into projects, search covers transcripts, summaries, and decisions, and every hit links to the second it was said.
- EU and GDPR-conscious teams, since VoiceCap is an EU company with EU data storage and GDPR compliance, and does not train on your data.
When to choose something else
- Free-tier users who need more than 300 minutes, since Free lists 300 minutes to record and see what VoiceCap does with them.
- Users who need SSO and SAML, SCIM provisioning, or configurable retention today, since those are listed as on the roadmap for Business workspaces, not built yet.
A practical starting workflow
- Record in the room with any device, let the notetaker join your Zoom, Meet, Teams, or Webex call automatically, or upload an audio or video file.
- Let AI transcribe the meeting with speaker identification in minutes, not hours, across 100+ languages detected automatically.
- Review AI summaries, decisions, and action items, with an owner and a due date where applicable.
- Search your archive across transcripts and decisions, export as Markdown or plain text, and share with your team.
Check before committing
- You pay for the people who record; viewers are free, however many you invite, and only owners, admins, and members count as capture seats.
- Pro gives 1,000 minutes per capture seat each month, while Business gives unlimited recording and transcription.
- SSO and SAML, SCIM provisioning, and configurable retention are on the roadmap for Business workspaces, according to the pricing page.
Common questions
What is VoiceCap?
VoiceCap is the AI notetaker for meetings in your language. In the room or on the call, it gives summaries, action items, and transcripts your team and your AI can search, kept in the EU.
What does the free plan include?
Free costs €0 forever with 300 minutes to record and see what VoiceCap does, unlimited members and unlimited free viewers, meeting bots for Meet, Zoom, Teams, and Webex, auto-record from Google and Outlook calendars, AI summaries, decisions and action items, 100+ languages, and MCP access from Claude and ChatGPT.
Do viewers count as seats?
No. You pay for the people who record. Viewers are free, however many you invite, and only owners, admins, and members count as capture seats.
Can VoiceCap join my online meetings?
Yes. The AI note taker joins your Zoom, Google Meet, Microsoft Teams, or Webex call, and connecting your calendar lets them be recorded automatically.
Compare approaches for this task
- Otter.ai — Capturing a meeting, reviewing its transcript, and turning verified discussion into a short recap and action list.
- Fireflies AI — Teams that search meeting records and route reviewed summaries into follow-up work.
Sources and checks
Last source review is not a date of product testing. No rating or test result is implied by inclusion. Check the current plan and terms before buying.